Preparing the TeamWork server and vault configuration

Before running the Vault Consistency Wizard (VCW), you must prepare the TeamWork application server and the vault for maximum performance and stability.

Tip    The VCW does need not to be executed only on the server computer where the vault resides. A backup of the vault can be restored onto an offline computer, possibly with better hardware, and the VCW run there while the source vault remains available for read-only access. The vault can be made read-only by modifying the security role assignments to prevent any changes. Document authors and editors may want to check out active documents to their Local Workspace before the vault is made read-only. They can then modify the Local Workspace copies offline. After the VCW has finished and the resulting vault has been verified that no inconsistencies exist, it can be restored back onto the original server and production resumed.

Note    When running the VCW, use a server with physical memory installed that exceeds the size of the database by at least 600 MB. Running the VCW on a server with less memory will significantly increase the time it takes to run the VCW.

Complete the following steps before running the Vault Consistency Wizard.

Warning    Run these steps in the order they are listed in this document!

1. Run a Prepare for Backup operation on the vault. Save this backup to a secure location before proceeding.
2. Configure the TeamWork application server for optimum single-user performance as described in Configuring the EDM Server service. This will allow the server to use the maximum amount of system resources for the VCW.

3. Disable all vaults that will not be repaired, as described in Disabling a vault to free memory for use by the VCW.

4. Stop and clear the BlueCielo EDM Server and BlueCielo Filesystem Server service.

1. In TeamWork Administrator, select EDM Server in the left pane.
2. On the Action menu, select Properties. The EDM Server Properties dialog box appears.
3. On the Service tab, select cleared in the Startup type list and click Apply.
4. Click the Stop button. When prompted to stop the BlueCielo Filesystem Server, click the Yes button. Both services are stopped. Click OK to proceed.

5. Disable all scheduled Prepare for Backup tasks. Disabling all scheduled tasks is optional but recommended. The steps to disable a scheduled task depend on the version of Windows used. Refer to the documentation for your version of Windows for details.
6. Disable all virus scanner software. The steps to disable virus scanner software depend on the software used. Refer to the documentation for your virus scanner software for details.
7. Adjust the vault cache size parameters.

1. In TeamWork Administrator, select EDM Server in the left pane.
2. Select the vault to be repaired from the right pane.
3. On the Action menu, select Properties. The vault’s Properties dialog box appears.
4. On the Vault tab, click the Advanced button. The Advanced Vault Properties dialog box appears.
5. Set Maximum Cache Size to 600 MB less than the amount of physical RAM installed in the computer, up to a maximum of 2300 MB. This can also be set in the following registry value (decimal) with the Registry Editor:

HKEY_LOCAL_MACHINE\SOFTWARE\Cyco\AutoManager Meridian\CurrentVersion\Installed DataStores\<VaultName>\CompoundItemService\MaximumCacheSize

6. Set Relative Cache Size to 100 percent and click OK. This can also be set in the following registry value (decimal) with the Registry Editor:
   

HKEY_LOCAL_MACHINE\SOFTWARE\Cyco\AutoManager Meridian\CurrentVersion\Installed DataStores\<VaultName>\CompoundItemService\RelativeCacheSize

10. Restart the AutoManager EDM Server service.